Privacy Policy

Ziehan ProHealth, LLC
Effective Date: 07/01/2023
Last Updated: 03/18/2026

Introduction

Zeihan ProHealth, LLC (“Zeihan ProHealth,” “we,” “our,” or “us”) is a public health consulting and implementation organization that supports community-based outreach, preventive health screening initiatives (non-diagnostic), care coordination, and data-driven public health programs in collaboration with healthcare organizations, government agencies, and community partners.

All outreach, education, and screening activities conducted by Zeihan ProHealth are preventive in nature and intended solely for health education, awareness, and referral purposes. Zeihan ProHealth does not provide medical diagnosis, treatment, or clinical care.

We are committed to protecting personal information, including Protected Health Information (PHI), and maintaining transparency in how information is collected, used, and disclosed.

Scope

This Privacy Policy applies to:

  • Website users
  • Program participants
  • Individuals providing information through forms
  • Partner organizations and stakeholders

Information We Collect

Personal Information

We may collect:

  • Name
  • Email address
  • Phone number
  • Organization
  • Inquiry or program-related details

Program and Preventive Screening Information (Including PHI)

We may collect:

  • Preventive screening results (e.g., blood pressure, cholesterol, glucose, A1c, etc.)
  • Demographic information
  • Health history (as applicable)
  • Social determinants of health (SDOH)
  • Care coordination and referral data

This information may constitute Protected Health Information (PHI).

Important:
All screenings are:

  • Non-diagnostic
  • Intended for education, awareness, and referral
  • Not a substitute for professional medical evaluation or care

Technical Data

We may automatically collect:

  • IP address
  • Browser and device information
  • Website usage data

How We Use Information

We use information to:

  • Deliver and support public health programs
  • Conduct preventive screenings
  • Provide education and outreach services
  • Coordinate referrals and follow-up services
  • Fulfill contractual, grant, and reporting obligations
  • Conduct evaluation, analytics, and quality improvement
  • Improve program effectiveness and service delivery

HIPAA and Protected Health Information (PHI)

Business Associate Role

Zeihan ProHealth may operate as a Business Associate under HIPAA when working with covered entities.

Direct PHI Collection

We may collect PHI through:

  • Community screening programs
  • Outreach initiatives
  • Care coordination activities

Screening Limitations

Preventive screenings:

  • Are not diagnostic
  • Do not replace medical care
  • Are intended for education and referral purposes only

For more information, please refer to our HIPAA Notice of Privacy Practices.

Use and Disclosure of Information

Zeihan ProHealth may use and disclose information, including PHI where permitted by law, for:

  • Program implementation and coordination
  • Public health reporting
  • Care coordination and referrals
  • Program evaluation and quality improvement
  • Grant and funding requirements
  • Research and analytics

We may share information with:

  • Healthcare providers and systems
  • Public health agencies
  • Government entities
  • Managed care organizations and health plans
  • Grant funders
  • Research and academic institutions

Data Use and Protection

Zeihan ProHealth:

  • Does not sell, rent, or trade personal information or PHI
  • Shares information only for legitimate public health, operational, or research purposes
  • Applies the “minimum necessary” standard

Where appropriate, information is:

  • De-identified
  • Aggregated
  • Shared as a limited data set

All data sharing is conducted:

  • In accordance with applicable laws, including HIPAA
  • Under Business Associate Agreements (BAAs), Data Use Agreements (DUAs), or equivalent safeguards where required

Data Security

We implement administrative, technical, and physical safeguards to protect personal information and PHI, including:

  • Restricted access through secure, login-protected systems
  • Limiting access to authorized internal personnel only
  • Secure data storage and transmission practices

HIPAA-Compliant Platforms

Zeihan ProHealth utilizes secure systems, including:

  • Jotform (HIPAA-configured)
  • PearSuite (HIPAA-compliant)

Third-party platforms operate under their own privacy and security policies. While we take reasonable steps to ensure vendors meet applicable standards, we are not responsible for their independent practices.

Social Media and Third-Party Content

Zeihan ProHealth maintains a presence on platforms such as LinkedIn and Instagram.

Users should not share personal or health information on these platforms.

We are not responsible for:

  • Content posted by third-party partners
  • Comments or interactions on external platforms
  • Independent practices or statements made by third parties

Individual Rights

Depending on applicable law, individuals may have the right to:

  • Access their personal information or PHI
  • Request corrections or amendments
  • Request restrictions on certain uses or disclosures
  • Request deletion, where permitted by law
  • Receive an accounting of disclosures (where applicable under HIPAA)

Requests may require identity verification and are subject to legal limitations.

To exercise your rights, contact:
info@zeihanprohealth.com

Data Retention

We retain personal information and PHI only as long as necessary to:

  • Fulfill program, contractual, and grant obligations
  • Comply with legal and regulatory requirements
  • Support public health reporting and evaluation

Retention periods may vary based on applicable laws and agreements.

No Sale of Information

Zeihan ProHealth does not sell, rent, or trade personal information or Protected Health Information.

Legal and Regulatory Compliance

Zeihan ProHealth processes information in accordance with applicable federal and state laws, including:

  • HIPAA (where applicable)
  • State privacy and data protection laws
  • Public health reporting requirements

Where Zeihan ProHealth operates as a Business Associate, we comply with applicable BAA requirements.

Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised “Last Updated” date. Continued use of our services constitutes acceptance of the updated policy.

Contact Information

Zeihan ProHealth, LLC
Phoenix, Arizona
Email: info@ziehanprohealth.com